Security is the backbone of your organization, matter-centric or not. Comprehensive security plans support business development, protect your stakeholders, underpin customer satisfaction, and are a competitive necessity, if not advantage. With so much riding on security, organizations are constantly on alert to track, monitor, and enhance the efficacy of their security solutions.
Autonomy WorkSite's powerful native capabilities give rise to the potential for increased organizational risk due to everything from user behavior to regional compliance regulation differences. In addition, everything in your organization is constantly changing and dynamic, from people to clients to matters.
Certainly, all firms are faced with the prospect of a rogue staff member either sabotaging a client, or more likely, leaving the firm and taking business with them. How do you monitor, and prevent, unauthorized use of intellectual property, or content theft?
Maintaining ethical walls is also critical to maintaining confidentiality. How do you ensure that any document retains the proper security settings, or restrict specific user access to specific documents, regardless of where those documents are moved? Or critical matters...how do you ensure they are escalated to the attention of the right people automatically?
Even monitoring and maintaining security in WorkSite across the entire organization can be extremely challenging. Ensuring compliance in Minneapolis, and Munich, should not only be achievable, but guaranteed. When the market is saturated with half-solutions, some of which even violate Autonomy's development requirements by directly manipulating your WorkSite database, trust in your solution provider has never been more important.
DocAuto has developed a suite of industry-leading enhancements to Autonomy WorkSite, built on approved architecture, that address all of these issues and more to give you powerful, responsive, comprehensive, and iron-clad system security.
Click on the product names below to learn how DocAuto products can help manage your environment.
DocAuto’s Reporting Server™ for WorkSite is a web-based reporting system for displaying information from WorkSite, an external database, or a combination of the two. Reporting Server helps track how well matter-centric environments are being adopted and utilized, while highlighting potential bottlenecks or usability issues. It also provides detailed activity tracking on users or groups.
This powerful, flexible tool comes with a wide range of useful pre-built reports, as well as a full-featured report designer that allows authorized users to download, edit, and upload reports. Users can run reports from the secure web interface and export the data to PDF, XLS, RTF, and ASCII formats.
The Reporting Server can be integrated with any external system that creates URLs, therefore it is easily integrated with DocAuto’s Watchdog Module for WorkSite. Using these products together allows Reporting Server’s dynamic report links to be included in Watchdog Module’s notification messages.
Watchdog Module™ for DocAuto Server lets you know what’s happening in WorkSite as it happens. This module helps prevent content theft, checks for unauthorized use of intellectual property, and provides you with an instant notification of suspicious, or desired, user activity at an organizational level.
Watchdog Module continuously monitors all document activities within any number of WorkSite servers and databases. Watchdog Module reports on and takes action if a specific activity threshold is met and can instantly notify any combination of users or distribution groups using SMTP, SMS, or RSS about these monitored activities. The module can even disable a user’s WorkSite account if necessary. Business rules can be easily incorporated into a Watchdog configuration using data from any external data source.
DocAuto’s WorkSpace Manager is the gold standard for matter-centric management with WorkSite. This application is the only single tool for automating creation and management of the entire matter-centric environment while exclusively utilizing the WorkSite three-tier architecture for unparalleled scalability, performance and availability.
This comprehensive solution empowers users to efficiently manage every aspect of the WorkSite environment throughout a workspace’s entire lifecycle.
WorkSpace Manager Desktop
WorkSpace Manager Desktop™ is a suite of client-side add-ins to DeskSite and/or FileSite that allow users to perform "managed" operations within WorkSite in Matter-centric or non-Matter-centric environments, or as part of the migration or conversion of an environment to one that uses WorkSpaces.
All of these utilities can be run as a "proxied" user, using secured credentials, so that users without WorkSite Role Privileges can still use the tool to perform necessary operations. A simple, user-friendly interface can be pre-configured and locked down for easy use by non-technical users. Most of these applications are completely client-side applications, and require no dedicated hardware, servers, or system modifications. All of these utilities work with existing WorkSpaces regardless of how they were created.
DocAuto Helm continuously monitors IT infrastructures, such as IDOL, WorkSite DMS, and WorkSite Communications server, in order to provide a truly comprehensive view of system performance within one powerful interface. This interface not only provides administrators with a graphical view of environment components and dependencies, but also promotes optimal system performance and usage by allowing administrators to control and automate complex IT tasks.
If potential problems are detected within the system, Helm sends e-mail notifications to administrators so they may take action to prevent or minimize user impact. Helm can be easily configured to send alerts on critical problems, like hardware failures or capacity issues, or send alerts when predetermined performance thresholds are met. Helm also simplifies and automates many manual IDOL and DMS administration tasks, allowing IT Teams and IDOL experts to spend less time performing tedious system checks which are normally necessary to ensure system optimization.
iMPrivate® is a leading ethical wall and security management system for WorkSite, utilizing WorkSite’s three-tier architecture for maximum safety, functionality and efficiency. This product maintains security on WorkSite documents, so it works in environments that have not yet migrated to WorkSpace-centric implementations or matter-centric implementations where “orphaned” documents may still exist in WorkSite. iMPrivate allows system administrators to define ethical walls that are applied and maintained on documents using any combination of WorkSite metadata, including full-text searches. iMPrivate also provides for a wide array of day-to-day security maintenance operations within WorkSite.
iMPrivate also provides for "soft delete" functionality, which can automatically hide documents on a version-by-version basis that have been marked by users for deletion based on profile metadata. Soft deletion can also be performed based on drag-and-drop operations of documents into "Trash" or "Recycle Bin" folders if all versions need to be processed in this way.
The Refiling Module™ for WorkSite replaces our legacy Refiling Server and Refiling Server Enterprise application with a DocAuto Server Module with even more features and capabilities than before. The Refiling Module takes refiling out of the hands of end-users and completely eliminates user-driven or client-side refiling of document metadata and/or security.